Frequently asked questions about
reunions
Where
can I find a resource list for local hotels?
Scroll
all the way down to find the list of area hotels.
Please
note, Santa Anita Inn
is offering us a sizeable discount.
Embassy Suites has also offered a large discount to our September Reunions
but
because of the racing season, not for the October Reunions.
When
calling for rates, mention you are going to an AHS reunion at Santa Anita
and
want Santa Anita Event and/or AHS Reunion discounts.
Can
I make reservations on-line and is it secure?
Yes.
Secure payment is available on-line using either your
PayPal
account, Visa, MasterCard, AMEX or Discover Card.
PLEASE
NOTATE YOUR GRADUATION YEAR, NAME USED IN HIGH SCHOOL, I.E. MAIDEN NAME AND
THE NAME OF YOUR GUEST
IN
THE MESSAGE SECTION AT THE PAYPAL CHECK-OUT PAGE.
The
screen does not move past the check-out page when making reservations?
If
you have pop-up blockers, you will be unable to move past the check-out
page to enter the
secure Pay-Pal system, You do not need Pay Pal to make
online reservations.
My
credit card information will not go through or it is declined?
Please
call the number listed for Pay Pal customer service, there are many reasons
why a card will not go through,
if addresses entered do not match exactly to the one
associated with the card, it will not go through.
Once
you have entered the payment area on PayPal, only their customer service
can help you with problems with your entry. If all fails please mail a check.
Are
Reunion Ticket Prices going up this year?
Despite
the fact that there have been increases in
expected expenses, we are keeping the tickets prices the same as last year.
Our
hope is to eliminate some of the tremendous waste of postage and printing
that resulted in returned mail and concentrate on contacting alumni via
email, telephone calls and networking, such as Facebook.
When
making reservations on line. Why is there a service charge?
An
amount of $3 is added to each ticket purchased to help offset the PayPal
charges of about 5% to the total order.
What
is the Early Bird Special?
The
Early Bird Special tentatively Expires June 15, 2010 for Class of 60 .
July
1, 2010 for Class of 90, 70 and 80
For a
limited time only, the reunion night DVD will be included free with early
reservations and automatically included with
your order if the date of on-line purchase or envelop
postmark is within the scope of the early reservations period.
When
do late reservations take effect?
The
ticket price will increase by $10 after 4 weeks prior to the reunion date.
All
pre-paid orders must be received by 12.00 P.M. PST the Thursday prior to
the reunion.
I
do not want to pay a service charge when I make my reservation. What
do I do?
Make
your check or money order out for the amount of your purchases to: Apache
Events and mail it to
Apache
Events
c/o1887
Fernridge
Drive
San Dimas, CA. 91773
BE
SURE TO INCLUDE YOUR FULL NAME INCLUDING YOUR NAME USED AT AHS AND THE
GRADUATION YEAR ON THE CHECK
ALONG
WITH THE NAME OF YOUR GUEST.
Please
give us an email address or phone number, so we can confirm receipt of your
mailed check.
How
do I know you received my on-line payment?
You
will receive a confirmation email.
How
do I know you received my check in the mail?
Check
your bank for the check to clear, or you may call us at 909-374-4835 or
request email confirmation or
return phone call. If you mail a check, expect a
confirmation either by email or phone call.
Will
I receive a receipt for my purchases?
Your
printed credit card receipt and cancelled check will act as your receipt
Will
I receive tickets in the mail?
No.
Your tickets, Biography Photo DVD, and
custom name badge will be at the door.
Your
name badge will act as your paid admittance to the reunion and only those
guests with badges will
Be
allowed to enter the reunion party.
What
is the cancellation or no-show policy?
Please
Note, there are no refunds for reunion night tickets,
Day at the Races tickets or products purchased or
if you are a no show to the reunion. Products purchased
will be shipped to you.
You
may transfer your ticket to a fellow class member. All proceeds will
be donated on your behalf to the AHSAA.
For
more details, refer to the Terms of purchase agreement.
I
want to register, but I’m not ready to submit my bio or photo yet?
Should I wait to do it all at once?
No.
Please register now. You may email your bio and photo when you have
it ready to Alumni@ArcadiaApaches.net, or
mail it to Apache Events c/o 1887
Fernridge Drive, San
Dimas, CA. 91773.
Be
sure to include your name, maiden name and graduation year with your email.
The
deadline to submit bios and photos is 4 weeks before the reunion.
If
I register, does that mean I have to purchase a ticket now and make my
reservation?
No.
We need you to register as soon as possible, however, to confirm your
contact information and RSVP. This will insure you receive mailers and
reunion materials; however, early pre-paid reservations include the Reunion
Night DVD for free, plus ticket prices increase by $10.00, 4 weeks before
the reunion date.
Does
the photo have to be a head shot? Or Family photo?
Both
are fine, as there will be plenty of room on each page of the reunion
biography DVD.
If
possible please include you name and grad year as the title of your
uploaded photo.
How
long is the biography supposed to be?
Don’t
be shy, there’s plenty of room. Two or three sentences are going to
look lost on a page.
We
will be happy to supply examples of bios from other alumni. Simply email us
at Alumni@ArcadiaApaches.net.
I
am not satisfied with my bio and/or photo previously
submitted, may I change it?
Yes,
simply email your new bio and/or photos as soon as possible to Alumni@ArcadiaApaches.net. Be sure to include your name
and graduation year to any correspondence.
I
will be unable to attend the reunion. Do I still need to register?
Yes,
please add your bio and photo so it can be included in the biography photo
DVD. This way your fellow classmates will know what you have been up to and
how great you look.
If
I am unable to attend the reunion, can I purchase a reunion biography photo
DVD separately?
Yes.
It is included free to pre-paid class members only, with the price of the
reunion ticket, however, it is available for purchase for $25 to those
unable to attend or wanting an extra copy, and mailed to you after the
reunion. Click here to order!
Will
my personal information, bio and photo be posted on the website after I
register?
No.
The information is solely for the use of the Reunion Biography Photo DVD which will be handed out at the reunion and
for mailing invitations and reunion materials.
Why
are there fields on the registration page asking me if I want to keep my
information private?
If
you do not want some or all of your contact information printed in the
Reunion Biography Photo Book, please indicate so when registering. The
Reunion Biography Photo DVD acts as a directory for years to come, so if
you chose to keep it private, we will not print it.
If
you have changed your mind and now want your information published in the
directory, simply email us Alumni@ArcadiaApaches.net and we will make the
corrections for you.
There
is a field on the registration page asking me whether I want my invitation emailed, will I still receive a mailer?
To
help save on increased postage and printing prices, we will likely greatly
reduce or eliminate our second mailer if you are able to receive
information via email and request we do so.
I’ve
lived in the same place for ten years or more. Why have I not been informed
of my reunion?
There
are nearly 900 alumni from each graduating class to locate and confirm
contact information. Many have not responded to our Alumni Directory
campaign the last few times.
Once
you get out of the loop, you may be on our missing or unconfirmed list even
though you haven’t moved in years. Please do not assume the AHSAA has
your current contact information ever. Please register for the reunion if
you are not sure, you can always email us at Alumni@ArcadiaApaches.net with your current contact
information. You should also subscribe to our Alumni Newsletter, which also helps us keep our alumni database
current. Click Here
subscription is free.
Will
you sell or share our information with anyone?
Information
published in the Alumni Directory is public; however, we will never sell
your contact information or share it with anyone. Our alumni
Newsletter has a strict spam policy. Because lists are not shared,
reunion committee’s are faced with the task of locating their entire
class all over again when the next reunion comes around, which is why it
important to keep your contact information current with the AHSAA to be
sure you do not miss out on important reunion information.
What
area hotels are offering special reunion weekend rates?
Scroll
all the way down to the bottom of the page for area hotels. Many offer Auto
Club discounts as well. There is no special pricing or room blocks at this
time.
We
are currently working with area hotels for the best prices, please stay
posted.
Santa Anita Inn and Hilton
Gardens are offering
the lowest prices at this time.
What
does the price of the ticket include?
A
detailed description is included in the “reunion services”
link.
How
do you determine the price of each ticket?
The
largest portion of the ticket price is determined by the cost of the use of
the facilities at the Santa Anita Park/Racetrack, the menu, signage, bar
service, tables, chairs, linens, presentation easels, service ware, use of
monitors, security, parking and all that is required for you and your guest
to be on the premises. Another portion covers the disc jockey, sound
equipment, professional photographer, decorations and props, event staff,
biography photo book, and personalized photo name badges. The
remainder of the ticket covers comprehensive alumni search, data entry,
postage and printing, advertisements, custom website hosting and design,
handling finances and funding. Certain extra items, such as the Reunion Bio
Photo DVD and personalized photo name badge are for class members
only. Even though guests, such as dates, spouses or alumni from other
years pay a full price for the reunion night ticket, these items have been
figured and divided amongst the entire group attending, to cover the total
costs. The price varies by room used and the projected number attending as
well as the type of music selected.
Click here for details about reunion
Services.
Suppose
I do not want to eat, or I am on a special diet is there a non-dinner
ticket price?
No.
When you pay for a venue/menu, the price charged per person at Santa Anita,
is not just for the food. You're paying for the venue, parking, security,
tables, chairs, linens, service, staff, bar
tenders, signage, advertising in the daily racing program, electronic
signboard, utilities, TV monitors anything and everything that it takes for
you to be on their property and the food just happens to be included. Santa
Anita charges per guest whether you eat or not and their staff takes
head-counts throughout the evening.
Is
there a special ticket price for those attending, even though they did not
graduate from my class?
No.
Guests such as dates, spouses and alumni from other classes pay the regular
price for the reunion night ticket, even though only class members receive
the Reunion Bio Photo DVD. The costs of these extra items have been
pro-rated and divided amongst the anticipated number attending with the
hope that they will be covered in the end. If a husband and wife alumni
attend, they will both receive the reunion bio photo or DVD and
personalized photo name badge.
What
is the dress code? Dressy Cocktail Attire
Dressy
cocktail attire, no jeans, shorts, cut-offs tank tops or flip-flops.
Typical
reunion attire, and yes most the guys do wear suits/ties, ladies party
dresses, but nice pants/tops works well.
The
rule of thumb is, you're never over dressed.
Will
there be security at the reunion?
Santa
Anita security guards will be present, and for your safety, only guests
wearing their photo name badges will be admitted to the reunion.
Are
Walk-in tickets available?
The
reunion is reservation only; however, we understand circumstances arise,
such as last minute arm twisting by your friends. The number of walk-in
tickets available will depend upon the room capacity and menu availability.
The full late- ticket price, paid with CASH ONLY is applied regardless of
what time you arrive, or whether you plan on eating or not. Santa Anita
staff members keep close count and we are charged per guest in attendance
throughout the evening regardless of whether you eat or not, or whether you
arrive after the meal has been served. Santa Anita's policy is such that
partial ticket prices are not to be offered.
If
I am unable to attend my reunion after having made reservations, or I
forgot to attend, are there refunds?
We
are unable to refund any part of your reservation. Proceeds from the reservation
will be donated to the AHSAA and all items purchased, or included such as
the reunion bio DVD will be mailed to you after the reunion.
How
may I share my memorabilia for the evening of the reunion?
Memorabilia
displays and tables are a special part of the reunion evening, if you have
memorabilia to share, the reunion committee would greatly appreciate it.
For additional information, please contact someone on your reunion
committee or contact us at Alumni@ArcadiaApaches.net and we
will direct you to the committee chairman.
Is
Parking included, and where do I park?
Yes
PARKING IS INCLUDED. It’s best to enter the gates on the East side of
the lot, either Gates 5, from Huntington Drive.
The
reunion venue entrances are on the east side of Santa Anita Park/Racetrack
at the Turf Club and Clubhouse entrance.
Day
at the Races events, enter from Gate 6.
Are
Alcoholic beverages included in the ticket price?
No.
It is a no-host bar.
Will
non-alcoholic beverages be available at the bar?
Yes.
Soft-drinks are no charge.
What
can we expect in the way of background and/or Dance music?
We
are fortunate to have a very professional, reunion specializing DJ, who has
provided us wonderful service.
He
welcomes all your song requests and asks that you please email your
favorites to Alumni@ArcadiaApaches.net
and it will be added to the music list.
A
professional DJ is paramount to the success of the event also in part to
his usage of the PA system to enhance the proper flow of the evening, i.e.
welcome announcements, coordination of a group photo, opening of the
buffet, etc.
He
understands that you are attending your reunion to visit with your friends
and catch up on many years, therefore the audible
level is that of quiet background music of the era through the dinner hour
with an upbeat in volume from 10:00pm to midnight. Certain requests may
call for the volume to pick-up, however, he is
sensitive to keeping everyone happy.
The
beauty of the Turf Club is there are many
different areas to visit without music, the Turf Dining area, the Americana
Room and outside overlooking the racetrack, there's something for
everybody.
How
many people will attend our reunion? Will a list of guests be posted?
The
best way to increase attendance at the reunion is for class members to get
on the phone and encourage each other to attend. This is why a large
portion of our confirmation of alumni’s contact information has been
done by telephone. A phone call is more of a personal touch than a postcard
and greatly appreciated. A motivated committee can make a huge difference
by leading the effort for your class. Because of the amount of time and
effort required in putting the event together, posting and updating a guest
list which changes by the day is not possible. For privacy reasons., only "lost" alumni are allowed to be
posted online.
What
is the Biography Photo DVD?
A
DVD will be presented to each paid class member at the reunion. It is a
compilation of all the bio's and photo's submitted
to us, as well as contact information you chose to have published. If the
reunion committee chooses not to put together a DVD to loop throughout the
evening, the bio's and photo's may perhaps be used
for that purpose.
What
is the Reunion Night DVD?
A
montage of photos taken at the reunion, mixed with photos from the
yearbook, set to music.
How
long will it take to receive the Reunion
Night DVD?
Please
allow 6 to 8 weeks after the reunion for delivery of your DVD.
What
do I do if I have specific questions about my reunion that are not covered
in the F.A.Q.?
Do
not hesitate to email us with your questions, Alumni@ArcadiaApaches.net or
call,
909-374-4835.
Please do not contact Santa Anita directly as they prefer we field all
questions regarding the venue, menu,
parking, directions, access, security, hotel information, and
anything else related to the venue itself.
Resource List
Hotel Accommodations
Please mention you
want the AHS Reunion Rate
and AAA Discount
if you have it.
The Santa
Anita Inn
130 W. Huntington Drive
Arcadia, CA 91007
(626) 446-5211 Ext
303
www.Santaanitainn.com
$69.00 Room Rate
$89.00 Suite
Contact ~ Sergio
The recently renovated
Inn also has
brand new Serta Mattresses and towels.
The hotel is
directly across the street from the
event entrance.
Santaanitainn@yahoo.com
Double Tree
924 W. Huntington Drive
Monrovia, CA 91016
(626) 357-1900
www.monrovia.doubletree.com
$125.10 with AAA Discount
jbaca@doubletreemonrovia.com
Embassy Suites Hotel
211 E. Huntington Drive
Arcadia, CA 91006
(626) 445-8525
www.embassysuites.com
$107.00 with
Courtesy Room Block
(For September
Reunions only)
Website to make
reservations will be set up by Embassy
For all Classes
having Reunions this Fall
Also ask for AAA
Discount or Hilton Rewards Discount
Contact ~ Alma
Extended
Stay America
401 E. Santa Clara St.
Arcadia, CA 91006
(626) 446-6422
$69.99
Less with your
AAA Discount
www.extendedstayhotels.com
ARC@extendedstay.com
Hilton Garden Inn
199 N. Second Avenue
Arcadia, CA 91006
(626) 574-6900
www.hiltongardeninn.com
$99.00
$94.05 with AAA Discount
Courtyard by Marriott Monrovia
700 W. Huntington Drive
Monrovia, CA 91016
(626)531-8001
www.marriott.com
Contact ~ Kristina Schulz
Kristina.schulz@cymonrovia.com
Courtyard by Marriott Old
Town Pasadena
180 North Fair Oaks Avenue
Pasadena,
California 91103
626-755-2526
Contact: Stasia Williams
www.courtyardpasadena.com
Hampton Inn
311 E. Huntington Drive
Arcadia, CA 91006
(626) 574-5600
www.hamptoninnarcadia.com
Contact ~ Earl Diaz-Queron
Earl.queron@hilton.com
Hilton Pasadena
168 S. Los Roblos Avenue
Pasadena, CA 91101
(626) 577-1000
Contact ~ Elizabeth Leavelle
Holiday Inn Express
3500 East Colorado Blvd.
Pasadena, CA 91107
(626) 792-1363
Contact ~ Sabrina
Chen
The Langham, Huntington
Hotel & Spa
(Formerly the Ritz Carlton)
1401 S. Oak Knoll Avenue
Pasadena, CA 91106
(626) 568-3900
www.pasadena.langhamhotels.com
Contact ~ Jim
O’ Connell Director of Sales
Residence Inn by Marriott
321 E. Huntington Drive
Arcadia CA 91006
(626) 446-6500
www.marriott.com
Contact ~ Kira Wang
Kira.wang@marriott.com
Spring Hill Suites
99 N. Second Ave
Arcadia, CA 91006
Randy Rasmussen
(626) 821-5400
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